Becoming a Member
Oxford City Athletic Club aims to promote the sport of athletics amongst all its members and in the wider community, and to create an environment within which athletes will improve and develop skills to enable a good and acceptable standard of participation and achievement. While many of our members participate in several sports, the Club is not simply a place to gain fitness for other sports. To this end the club welcomes new members of all abilities, from complete beginners to internationals; there is no minimum standard, just a willingness to train and become part of a club dedicated to the enjoyment of athletics. We welcome sprinters, throwers, jumpers and middle distance runners, and offer coaching specialists in all disciplines.
If you are unsure of the process for joining, or wish to get advice on which coaching group might suit you, please speak to any member of the committee, write to the Chairman or come along to the track, watch a training session and speak to one of our coaches. Our juniors train on Monday and Wednesday from 6.00-8pm, and our seniors on Tuesday and Thursday, from 6.30-8pm, at the Horspath Athletics Track. Both seniors and juniors are advised to train with us for a few weeks before committing themselves to membership. After that we will expect you to join, and to be available to compete for the club if selected – see the sections on track and field, sportshall, cross country, road running and quadkids.
We have several classes of SENIOR membership for those over the age of 17:
First claim Senior Competition Membership, for those aged over 17 for whom OCAC is their main club for competition
Second claim Senior Competition Membership, for those aged over 17 who are already first claim members elsewhere, but who wish to make OCAC their second claim for certain specific types of competition.
Associate Membership, for those aged over 16 who are not competing athletes, but who wish to support or volunteer at the club or participate in social events.
As from March 1st 2019, the club will offer two classes of JUNIOR membership:
First Claim Junior Club Membership open to 8-17 year olds, which will entitle the member to compete for the club in an OCAC club vest, but not to take part in coaching sessions.
First Claim Junior Club Training Membership, open to 8-17 year olds, which will entitle the member to compete for the club in an OCAC club vest, and to take part in coaching sessions led by OCAC coaches.
As places in our coaching groups are limited, and subject to a waiting list, we are tightening up the criteria for determining who is entitled to receive coaching. In order to keep the waiting list to a minimum and to encourage greater commitment from both athletes and parents, the following criteria now apply. Please read the following membership criteria for Junior members before applying for membership:
- New and on-going membership is a commitment to represent Oxford City Athletic Club in competition, and athletes will make themselves available to compete if selected.
- Junior Club Training Members whose participation in competition for which they have been selected falls below 75% in any one season will have their Club Training membership converted to Club Membership, unless valid and acceptable prior notice of such absence from competition had been provided either to their coach or to a team manager (for instance due to prolonged injury or absence from the country).
- Junior Club Training Members who miss four consecutive training sessions or whose attendance over any rolling three month period is less than 50% will be liable to have their Club Training Membership converted to a Club Membership – unless valid and acceptable notice of such absences has been provided (eg due to prolonged injury or absence from the country).
- Juniors on the waiting list whose parents/guardians are suitably qualified and willing to assist in the running of the club, particularly in an officiating or coaching role, will be given priority.
Potential new training members will be invited to attend training, and we recommend that they train for up to a month before applying for full membership. After attending trial sessions prospective members will be required to pay the annual membership fee.
If your child is aged between 8 and 17 and you wish to join the club, you should apply and we will let you know as soon as possible whether or not we are able to offer a place, and if not, then how long the wait is expected to be. The length of the waiting list changes all the time, and the wait is longer for some age groups than others.
We also offer a reduced rate for families with 3 or more club members; the membership price will be £55 each for the first two members, then free for other family members, one of whom must be a junior. If you wish to apply for Family Membership, complete the JOIN US form below and we’ll sort it out for you.
Training fees are currently:
Members – All members £2.00
Non members – All non-members £3.00
Membership Applications and Renewals
The Club subscription year is from March 1st to February 28th annually. New members joining after 31st December will pay a reduced amount.
The subscription rates for 2019/20 are set out below:
|First Claim Competing Senior (17+)||£55||First Claim Competing Senior membership is open to any athlete over 18 and entitles you to attend any coaching sessions led by OCAC coaches and to compete for the club in cross country, road running and track and field teams. It includes your £15 England Athletics Affiliation Fee. Membership of England Athletics has many benefits, including discounts when entering road races.|
|Second Claim Competing Senior (17+)||£15||Second claim membership entitles you to attend any coaching sessions led by OCAC coaches and to compete for the club in cross country, road running and track and field teams provided you comply with relevant league rules. It does not include £15 England Athletics Affiliation Fee which will be paid by your first claim club.|
|First Claim Junior Club Training Membership||£55||First Claim Junior Club Training Membership is open to 8-17 year olds, and entitles members to compete for the club in an OCAC club vest, and also to take part in coaching sessions led by OCAC coaches.|
|First Claim Junior Club Membership||£55||First Claim Junior Club Membership is open to 8-17 year olds, and entitles members to compete for the club in an OCAC club vest, but not to take part in coaching sessions|
|Family||£110||Minimum of three members, one of whom must be a Junior. To apply for Family Membership you will have to register and pay for two family members at the full rate (£55). To add further family members you will need to contact the Membership secretary who will arrange for your third and further family memberships to be added for free.|
|Associate||£5||Not training or competing – you are nonetheless welcome to attend the club as a volunteer or spectator, and you will continue to receive communications from the club.|
How to apply
If you are seeking to become a new member or renewing your membership, this can all be done online. Prospective new members should complete the form below (the JOIN US button); once you have pressed the ‘Submit’ button you will not receive an immediate response, but we will receive an email which tells us that you wish to join, and why. Do not expect an instant reply, but you should hear from us within four or five working days, by which time we will have decided if we can offer you a place. Most seniors will be offered a place immediately, in which case we will send you a link to make a full application and a membership payment.
Juniors will either be offered a trial immediately, or will be placed on the waiting list. Those who are on the waiting list and who are subsequently invited to take up a place will be asked to send a second message via the JOIN US button, notifying us that they wish to take up their place and complete a full application. We will then send you the appropriate link so that you can do this online.
Once you have joined the club or renewed your membership you can make changes to your address, contact, or family details through our on-line membership system by logging into your account from our home page. Please make every effort to keep your details up to date – remember that this is how we keep in contact with you, so we need up-to-date information for all of you.
95% of our members pay for their memberships online. For the small number who do not possess a card or choose not to make online payments, membership application forms can be obtained from the Membership Secretary, and payment can be made in cash or by cheque. Payments by cheque should be made out to “Oxford City Athletic Club” and sent/given to the Membership Secretary. Payments in cash should be handed to a member of the committee at the club.
A Hardship Fund is available for members who may, for one reason or another, find it difficult to pay the annual subscriptions when they become due. In the case of hardship applications (in confidence) should be addressed to the club Chairman.
When you become a member of, or renew your membership with Oxford City Athletic Club, you will automatically be registered as a member of England Athletics (except under 9s). We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called myAthletics). The data we pass on is as little as possible: name, date of birth, gender, address. England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact firstname.lastname@example.org.